|
HAMPSHIRE POOL ASSOCIATION |
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Duties of Offices
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| CHAIRMAN |
| 1a) The Chairman shall be the Chief Officer of the
Association and will enforce all Rules and Regulations of
the Association and will |
| perform such other duties as may pertain to his
office. He/She will:- |
| 1b) Preside over all meetings of this Association |
| 1c) Be accountable to the Committee. |
| 1d) Have all out of pocket expenses incurred in the
performance of his/her duties paid by the Association. |
| 1e) Send copies of all correspondence to the Secretary. |
| 1f) Verify the accounts with the Secretary and Treasurer and
verify that the Treasurer has opened an account with a
recognised bank in the |
| Association's name. |
| 1g) Enlist the help of any officer on the Committee to carry
out the duties of Organiser at any Tournament or Event run
by this Organisation. |
| |
| SECRETARY.
He/She will:- |
| 2a) Be responsible for the proper running of the Association
and its organisation. |
| 2b) Ensure that all meetings are properly minuted and shall
issue copies to all Officers and Affiliated Leagues. |
| 2c) Be accountable to the Committee. |
| 2d) Conduct all correspondence and notify all Officers and
Affiliated Leagues of the date and venue of meetings. |
| 2e) Notify all Officers and Affiliated Leagues of changes to
this Constitution, or Playing Rules, and shall issue
up-dated copies within (21) Twenty- |
| one days of the changes being made. |
| 2f) Have the power to act on behalf of this Association and
will at all times act in the best interests of the game. |
| 2g) Keep all other records of the Association as required. |
| 2h) Take instructions only from elected officers. |
| |
| TREASURER.
He/She will:- |
| 3a) Disburse funds only on the instructions of the CHAIRMAN,
ASSISTANT CHAIRMAN, SECRETARY, or a COMMITTEE decision. |
| 3b) Keep a true and up-to-date record of all income and
expenditure of Association funds. |
| 3c) Be accountable to the Committee. |
| 3d) Collect all dues for membership from all Affiliated
Leagues wishing to be members of
the Association. |
| 3e) Collect all sponsorship monies on instruction from the
CHAIRMAN or SECRETARY. |
| 3f) Open and maintain a bank account in the Association's
name and remit all monies thereto within one (1) week of
receipt. |
| 3g) Sign all cheques and have them countersigned by one of
the (3) three other Main officers. |
| 3h) At the close of each year, submit a Statement of
Accounts to the Annual General Meeting, (Copies to all
Officers and Affiliated Leagues). |
| |
| ASSISTANT CHAIRMAN.
He/She will:- |
| 4a) Carry out all duties of the CHAIRMAN should he/she be
unavailable for whatever reason. |
| 4b) Be accountable to the Committee. |
| |
| PLAYER REGISTRATION SECRETARY. He/She
will:- |
| 5a) Receive and process all applications by players for
E.P.A. player registration cards and renewals. |
| 5b) Provide the REGIONAL RESULT SECRETARY with current
information regarding E.P.A. player registrations when
requested. |
| 5c) Be accountable to the Committee. |
| |
